General Information
Navigational bars: Home; Sessions; Approvals; Bookings; Invoices; Reports; Staff; Personal;
Contact us
Please feel free to CONTACT US if you require further help/information
Booking a Session
- Click ‘Bookings’ Tab/Heading
- Click on ‘Booking Form’ on right hand navigational menu
- Fill in schools details as required
- Click on session dates and choose a date from the calendar. Choose Year level, Subject
and number of students
- Click Submit
Adding School Administrators
- Click on‘Staff’ , using navigation menus on top and click ‘New’
- Enter email address
- Confirm email address
- Click ‘Submit’
- Click
to assign a role.
- You must assign an account manager but you can only have one account manager per school.
- You need to add supervisors (teachers attending on the day of excursion).
Adding supervisors to a session
- Ensure you have created a staff member with a supervisor role (See Adding School
Administrators)
- Click on ‘Sessions’ and then click the date of your session
- Click ‘Add Supervisor’ and choose supervisor from the list and ‘Submit’
Viewing Sessions
- Double click the ‘Sessions’ link on navigational menus on top bar
- Click on session date to view participants entered for that session
- Click on ‘Session Details’ and click
This will open the session window
Adding Students to a Session and Providing Students with a Login
You can add individual students or a student list.
To add individual student: -
- Click on ‘Sessions’ tab/heading
- Click on date of the upcoming session to show participants
- Click add student tab
- Enter student email address
- Confirm address
- Fill in First Name, Surname, Gender, and assign the student with a Password
and ‘Submit’
- Students will then receive an email with their login details
To add a list of students: -
- Click on ‘Sessions’ tab/heading
- Click on date of the upcoming session to show participants
- Click add list
- Copy/Paste a list including students name and email address, from a word or excel file
- A pop up window will confirm that your:
‘Student list has been submitted. We will be in touch soon’.
- This list will be sent to FareShare and students will be added to a session. Students will
then receive an email with their Login details.
Removing Student/Staff Member from a Session
- Click on ‘Sessions’ tab/heading
- Click on date of the upcoming session to show participants
- Click
icon to remove participant, you will be asked to confirm this
- Click ‘Remove’
Removing Staff
- Click on ‘Staff’ tab/heading
- Click
on the person you wish to delete.
- Pop up window appears asking do you want to remove person
- Click yes to delete
Uploading Photos
- Double click the ‘Sessions’ link on navigational menus on top bar
- Click on ‘Session Details’ and click
This will open the session window.
- Click on ‘Upload Photo’ and choose the photo from your file and then ‘Submit’
- You will need to Approve your photo before they appear in the gallery.
Approving Photo Uploads
- Click ‘Approvals’
- A list of the photos students have uploaded will appear
- Click ‘Yes’, ‘No’ or ‘Hold’
- Click ‘Approve?’
- The approved photos will now appear in the gallery.
Viewing Invoices
- Click ‘Invoices’
- Click on the Invoice Line to view the details
- Click on ‘Invoice’ PDF to view your Invoice. This will open your Receipt in a new
window. You can print this invoice here.
Viewing Receipts
- Click ‘Invoices’
- Click on the Invoice Line to view the details
- Click on
This will open your receipt in a new window. You can print your
receipt from here.
Viewing Reports
- Click on ‘Reports’ tab/heading
- Check ‘Activity’ to view a report on student participation
- Check ‘Survey’ to view a report on student survey responses.
- Click on the report to open. It will open as a PDF.
Changing Your Password
- Click on ‘Personal’
- To change any details click on the line you wish to change/edit
- Fill in your new details and ‘Submit’.